Senior Administrative Associate - Canberra, Australia - UNHCR

Description

Description

and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Due to the fast-changing environment and the wide breadth of tasks of the Senior Administrative Associate, the ideal candidate will be proactive, flexible, adaptable, comfortable with working in a fast-paced environment, and work well with other team members, especially under pressure.

•Experience in accounting/bookkeeping, including using Enterprise Resource Planning packages such as Oracle Cloud ERP.

•Experience in human resource management, including using digital HR solutions such as Workday.

•Technological awareness and proficiency in a range of online platforms, SharePoint, MS Teams, Microsoft Office365 suite, and video conferencing software.

•Strong administrative, organisational and time management skills, with a high level of attention to detail and confidentiality.

•Flexibility, adaptability and ability to work autonomously and to collaborate with other team members. Proactive in problem-solving.

•Experience implementing records management policies and systems.

•Sound understanding of UNHCR's mandate and its role as a United Nations agency and humanitarian protection organization.

•Strong oral and written communication skills.

•A certificate in business administration, finance, and/or human resources or related field.

Required languages (expected Overall ability is at least B2 level):

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Desired languages

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Operational context

Occupational Safety and Health Considerations:

Nature of Position:

UNHCR's Multi-Country Office (MCO) in Canberra is responsible for the promotion of refugee protection and solutions in Australia, New Zealand and the wider Pacific (Cook Islands, Federated States of Micronesia, Fiji, Kiribati, Marshall Islands, Nauru, Niue, Palau, Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu and Vanuatu). The office also works on statelessness and engages a wide range of actors including government officials, civil society, other UN agencies and the international community, private sector and other donors, and refugees and refugee-led organizations. The Office comprises some 18-25 personnel, currently located in two offices in Canberra and 1 staff member in Papua New Guinea.

The Senior Administrative Associate reports to the Representative or Deputy Representative and supervises and is supported by a Senior Administrative Assistant. It is a senior position within the Office, responsible for the smooth, effective and efficient administration of the Office (admin, finance and budget, facilities management, and some human resources). Among other things, the position is responsible for overseeing the processing of financial transactions and reconciliations in line with relevant policies and procedures; reviewing and approving international and domestic travel bookings; reviewing and advising on resource management and expenditure rates; records management; and managing service providers and activities concerned with office maintenance, security, transport and similar services. The Senior Administrative Associate is also the designated HR focal point for the MCO with responsibilities to advise management in regard to HR policies, liaise with the regional Bureau on HR matters, keep up to date with new policies or policy changes, and support hiring managers in appointments/assignments and contract administration.

Living and Working Conditions:

Additional Qualifications

BU-PeopleSoft EPM/Budget, CO-Drafting and Documentation, IT-Computer Literacy, SC-UN/UNHCR Procurement Rules and Procedures, UN-UN/UNHCR Administrative Rules, Regulations and ProceduresBusiness Administration - Other, Finance - Other, Human Resources - Other, Office Management - Other

Competencies

Accountability, Analytical thinking, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Managing performance, Organizational awareness, Planning & organizing, Teamwork & collaboration

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Compendium

Additional Information

Functional clearance

This position doesn't require a functional clearance