Administrative Assistant - Sydney - MBMpl Pty Ltd

    MBMpl Pty Ltd
    MBMpl Pty Ltd Sydney

    1 week ago

    Default job background
    Description

    Administrative Assistant / Receptionist Job

    Job Summary

    We are seeking a highly organized and detail-oriented Administration Assistant / Receptionist to provide comprehensive support to our Sydney office, catering to the needs of over 100 staff members.

    Duties and Responsibilities

    • Manage the administration inbox and complete tasks as required, categorising emails for other Administration team members
    • Organise internal staff events, including weekly staff lunches, monthly diversity lunches, end of financial year activities and end of year dinners
    • Answer and forward telephone calls in a professional, timely and efficient manner
    • Greet and welcome clients face to face, making tea and coffee as needed
    • Book and manage meeting rooms, including catering and maintaining/restoring cleanliness after meetings
    • Assist with IT duties, including hardware purchases, staff relocations, meeting rooms & AV requirements and other ad hoc requests
    • Collect and distribute incoming mail, coordinate outgoing mail daily
    • Distribute credit cards and update spreadsheets accordingly
    • Work with the HR Administrator to maintain the company's Reconciliation Action Plan
    • Assist the National Operations Manager with ISO Certifications
    • Collaborate with the Marketing team on client events, organise catering and other items for boardroom lunches and B2Bs
    • Perform photocopying, typing, binding and other ad hoc requests
    • Provide administrative assistance to all areas of the business as required

    Requirements

    • At least 2 years' experience in a similar position is required
    • Sound knowledge of Word, Excel, Outlook, and PowerPoint
    • Basic knowledge of general IT support would be an advantage
    • Strong organisational skills with an ability to prioritise tasks effectively
    • Excellent verbal and written communication skills
    • Professional telephone etiquette and customer service skills
    • Attention to detail and ability to meet deadlines
    • Proactive and able to work both independently and collaboratively

    What We Offer

    A thriving company where opportunities abound, an open, inclusive and supportive culture where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.

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