Office and Project Administrator - Gold Coast City - Avisure Services Ltd

    Avisure Services Ltd
    Avisure Services Ltd Gold Coast City

    1 week ago

    Default job background
    Description

    About Avisure

    Avisure is a leading specialist consulting business with over 30 years of experience in supporting the aviation industry with expert wildlife management services. We have earned a global reputation for our high-quality services, having completed projects for aircraft operators, regulators, and airports worldwide.

    Our team operates from offices based in the Gold Coast and Adelaide, with operations spanning Victoria, Western Australia, and New South Wales.

    About the Role

    This role is based in our Burleigh Heads office and reports directly to the Commercial Manager. The successful candidate will be responsible for providing comprehensive support services to a small team of consultants across all states and projects.

    Your Skills and Experience

    • You are a systems-oriented individual with exceptional bookkeeping skills and experience in project administration. Your excellent organisational and interpersonal skills enable you to work effectively under tight deadlines and collaborate as part of a high-performing team.

    Main Responsibilities

    • Finance: Assist the Commercial Manager with accounts payable, accounts receivable, and payroll tasks.
    • Project Administration: Oversee project setup, report and presentation preparation, branding, monthly billings, reporting, documentation, database management, and travel arrangements. You will work closely with project managers to ensure timely completion of project tasks and meet quality standards.
    • Office Administration: Provide administrative support for non-scientific tasks, coordinate meetings, and manage office supplies. This requires regular attendance at the Burleigh Heads office (3-4 days per week).
    • Integrated Management System: Coordinate ongoing accreditation for ISO 9001, 14001, and 45001, including documentation, monitoring, inspections, and internal audits. Streamline the existing system for improved efficiency.
    • HR: Assist the Commercial Manager with general administrative HR tasks.
    • IT: Liaise with our external IT consultant to manage the company's IT needs, coordinate security, and distribute equipment and devices.

    Requirements

    • Certificate in Business Administration or Bookkeeping, or relevant qualifications.
    • Proven experience in finance, specifically accounts payable, accounts receivable, and payroll.
    • Experience as a Project Administrator working with project-based Enterprise Resourcing Planning software for professional services.
    • Experience with Integrated Management Systems.
    • General exposure to IT administrative tasks.
    • Proven intermediate to advanced proficiency with Microsoft Office 365 applications (Word, Excel, Outlook).
    • Experience using Sharepoint.
    • Strong organisational, detailed, and time-management skills.
    • Good problem-solving skills.
    • Highly regarded is experience with office AI applications or the ability to rapidly gain experience.

    Employee Benefits

    We value our team members and offer an Employee Benefits Program that includes benefits such as a paid day off on your birthday and $200 reimbursement towards health and wellbeing costs annually.

    If this role aligns with your career aspirations, we'd love to hear from you. Remuneration details will be discussed during our recruitment process. Please apply below.



  • Abergeldie Complex Infrastructure Gold Coast City

    About Us · Abergeldie is a locally owned contractor with over 30 years' industry experience in Australia and New Zealand. We design and deliver projects in the Water, Bridges, Transport, Underground, Energy and Remediation industry sectors. Projects include dams, bridges, tunnels ...


  • AECOM Gold Coast City

    Company Overview · At AECOM, we deliver a better world. · We believe infrastructure creates opportunity for everyone. · Our work helps people and communities thrive. · We bring together the best people, ideas, technical expertise, and digital solutions to our work in transportati ...


  • JDL Strategies (CPD Education Pty LTD) Bundall Full time

    We are seeking a skilled Project Administrator to join our team at JDL Strategies (CPD Education Pty LTD). In this role, your focus will be on managing, developing, reviewing, and negotiating variations to contracts, programs, projects, and services. · The successful candidate wi ...


  • Alroe Constructions Gold Coast City

    The Contracts Administrator is responsible for ensuring the successful delivery of the project's commercial objectives in accordance with the head contract and project requirements. · This includes administering subcontracts, professional services agreements, and supply agreement ...


  • Aecom Gold Coast

    Job Title: Administrator · About AECOM · AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital ...


  • Avisure Pty Ltd Gold Coast

    Avisure is a specialist consulting business supporting the aviation industry with wildlife management expertise for more than 30 years. · We are regarded as a global industry leader in wildlife strike mitigation, having completed projects for aircraft operators, regulators, and a ...


  • Superyacht Crew Academy Gold Coast

    Personal Assistant/ Admin Support · We are seeking a highly organised and experienced personal assistant/administrator to provide administrative support to our Production Manager and Project Manager in a fast-paced, collaborative project environment. · The successful candidate wi ...


  • Burling Brown Architects Gold Coast Full time

    Lead Architect and Contract Administrator · We are seeking a highly motivated Lead Architect and Contract Administrator to join our team at Burling Brown. · Burling Brown is a leading architectural firm on the Gold Coast, practicing in Architecture, Landscape Architecture, Master ...


  • Edison Talent Gold Coast City

    Improving Queensland's everyday life requires a strategic approach. · Program Officer (AO4) Job Description · We are seeking a skilled Program Officer to join our team, working closely with Project Managers and Officers to deliver projects on time. · Schedule Projects: Utilize Pr ...


  • Lynk Talent Pty Gold Coast

    Administration Assistant Role · We are seeking an experienced Administration Assistant to join our dynamic and growing construction company on the vibrant Gold Coast. · About Us · Our client is a rapidly expanding construction company based on the stunning Gold Coast, known for t ...


  • Burling Brown Architects Gold Coast City

    Landscape Architect / Design Lead · Burling Brown Architects is a leading architectural firm with a focus on innovative and high-quality projects. · As a highly motivated Landscape Architect / Design Lead, you will be responsible for: · Leading design teams and documenting projec ...


  • ClearCompany Gold Coast Full time

    Why Icon? · The Icon Group is an Australian construction conglomerate, comprised of three major companies: Icon, Minicon, and Barpa. With over 800 employees across New Zealand, Australia, and the Pacific, we offer diverse opportunities in various sectors and regions. · We are bac ...


  • Icon Construction Gold Coast City

    About Icon · Icon is a leading Australian construction company, part of The Icon Group, which has over 800 employees and offices across New Zealand, Australia, and the Pacific. · We are backed by Kajima Corporation, one of the world's top 20 construction companies, known for its ...


  • Qld Traffic Gold Coast Full time

    Job Description · The primary focus of this role is to lead Administration Services within operational divisions by implementing unit, divisional and Health Service strategies. · This opportunity has become available for an Administration Manager (Medicine) to join Gold Coast Hea ...


  • INVENTO - Gold Coast Full time

    Job Description · We are seeking a skilled Project Manager to oversee the execution of projects within specified timeframes and ensure effective resource allocation. The ideal candidate will possess strong organizational, communication, and problem-solving skills to drive project ...


  • CGC Recruitment Gold Coast City

    Senior Project Manager · Our client is a leading construction and development company renowned for delivering high-quality, innovative projects across Australia. We are passionate about creating sustainable communities and leaving a positive legacy. · About the Role: · Leadership ...


  • Taylered Gold Coast City

    Job Opportunity: · Taylered is a well-established company specialising in delivering tailored building and maintenance solutions within retail shopping centres. · We are looking for a driven Project Manager to oversee the development and delivery of projects in a fast-paced envir ...


  • FreddyMatch IP Pty Gold Coast City

    We are a community arts organisation seeking administration volunteers with technology experience. Our friendly atmosphere makes us an ideal workplace for those who enjoy creative pursuits. · The Role · As a volunteer, you will participate in our busy programme of workshops, even ...


  • McNab Gold Coast Full time

    Job Description: Contract Administrator · Due to continued growth, we are currently seeking a driven and capable Contract Administrator for an upcoming large commercial project on the Gold Coast. · Maintain proactive and positive relationships with clients, subcontractors, consul ...


  • Michael Page Australia Gold Coast City

    About Our Client · The organisation responsible for the state's transport systems ensures seamless movement of people and goods. It manages a network of roads, highways, and public transport services with a focus on safety and efficiency. The group also works on traffic rules, ro ...

Jobs
>
Gold Coast