- Provide proactive administrative support to Directors and the wider design team.
- Provide financial and technical support on the Urbis Practice Management system (BST), including the set-up of projects, tracking budgets and monthly invoicing and reporting.
- Extensive document preparation, compiling, formatting, word processing and data entry.
- Coordinate travel, diary management, client meetings, team meetings and events.
- Assist with tender submissions by becoming an Urbis 'tender champion'
- Provide technical support on all Microsoft Office Suite programs and expense management system (Concur).
- Prepare presentations, project sheets and capability statements.
- Collaborate around continuous improvement of existing administrative systems.
- Learn alongside an experienced team of design administrators.
- Minimum 3 years of experience in a similar role, supporting multiple people
- Brings a positive and 'can do' attitude
- Ability to provide customer/client-service to a professional standard
- Ability to manage multiple requests on the go
- Ability to develop strong rapport with team members
- High attention to detail
- Be able to adapt to change at a fast pace
- Minimum Intermediate level MS office skills (Excel, Word, Outlook, PowerPoint)
Senior Team Administrator - Melbourne, Australia - Urbis
Description
About this role
Who we are:
Urbis is people focused, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by our clients for our fresh thinking and approach to their city-shaping projects. You will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves on empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.
Urbis shaping futures, your way
The Opportunity:
We are seeking a dynamic and proactive Senior Team Administrator to join our Melbourne Design Studio. The ideal candidate should possess exceptional personal organisation, communication, and time management skills to provide administrative support to a high-performing design studio.
The role demands a proactive, curious and self-motivated individual who takes initiative and is always seeking to improve their skills. You will be challenged with diverse and exciting tasks, ensuring that no two days are the same.
If you're passionate about providing top-notch administrative support and becoming an integral member of our design studio and superstar design administration team, then we would love to hear from you.
You will:
About You:
Why Urbis?
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). The WGEA citation is designed to formally encourage, recognise and promote active commitment to achieving gender equality in Australian workplaces. This citation is the gold standard certification for employers who are committed to making positive, measurable improvements towards gender equality and only held by 129 organisations nationally.
How to Apply?
Are you ready to start your journey with some of the brightest minds in the industry and you are passionate about making a difference to our clients, community, and team? Click on "Apply for this job."
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.