- Manage and monitor emails, diary, conferences and meeting room bookings, catering and video conference arrangements;
- Create relevant expense reports on behalf of Director's including reconciliation and entry of expense items and receipts;
- Organise travel arrangements as needed which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements.
- Coordinate team meetings, marketing activities, events and resources;
- Provide administrative support to the wider team including report and document preparation, including compilation and formatting, word processing, data entry support and excel formatting;
- Coordination of tender responses and document production generally, in a fast and accurate manner;
- Assist with monthly invoicing for the team and where applicable coordinate invoicing with Directors;
- Provide a high level of technical support on all Microsoft Office Suite software, Urbis Practice Management System (BST) and expense management systems.
- Complete other duties as directed.
- Demonstrated experience in a similar role supporting multiple stakeholders.
- Excellent knowledge and skills in Microsoft Office suite of products (Teams, Outlook, Word, PowerPoint and Excel in particular);
- Experience using the systems – BST *desirable
- High proficiency in both spelling and grammar
- Exceptional time management and organisational skills
Team Administrator - Melbourne, Australia - Urbis
Description
About this role
Who we are:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis shaping Futures your way
The Opportunity:
Urbis is seeking a team administrator to join our Economics and Property team in Melbourne
This opportunity is suited for a proactive individual, who is tech savvy and wanting to gain valuable experience providing high quality administrative support to a high performing business unit.
The team administrator will deliver secretarial, document production and administrative support, achieved through exceptional personal organisation and time management.
You will:
About You:
Why Urbis?
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). The WGEA citation is designed to formally encourage, recognise and promote active commitment to achieving gender equality in Australian workplaces. This citation is the gold standard certification for employers who are committed to making positive, measurable improvements towards gender equality and only held by 129 organisations nationally.
How to Apply?
Are you ready to start your journey with some of the brightest minds in the industry and you are passionate about making a difference to our clients, community, and team? Click on "Apply for this job." Or email us at if you have any questions.
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.