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    Administrative Assistant - Victoria, Australia - Deakin University

    Deakin University
    Deakin University Victoria, Australia

    2 days ago

    Default job background
    Part time
    Description

    Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

    Deakin Rural Health (DRH) was established in 2016 as part of the Commonwealth Government's Rural Health Multi‐disciplinary Training (RHMT) program. DRH sits within the School of Medicine (located on the Deakin Warrnambool campus) and runs an integrated program of student education, training and rural health research designed to increase the number and range of multidisciplinary health professionals practising in the rural health workforce to improve the health status of rural communities.

    The primary purpose of the Administrative Assistant is to assist in the administrative activities that Deakin undertakes to achieve its performance targets under the Rural Health Multidisciplinary Training (RHMT) program. This will include general administrative and project duties to support School and DRH staff and related education and training programs.

    Due to RHMT funding agreement this position will be rural based. Preferably the successful candidate will be located within the Hamilton, Victoria region.

    Your key responsibilities will include:

  • As part of the multidisciplinary support team, assist with the provision of information and advice to Faculty of Health students and staff regarding support options available for rural clinical placements.
  • Providing administrative support for all rural reporting requirements and grant administration including student tracking projects, compilation of student placement data and assistance with defined elements of Deakin's RHMT‐funded student support initiatives.
  • Providing committee secretariat support identified by the DRH Director and School Manager, such as ARHEN (e.g., represent DRH on the ARHEN service‐learning network).
  • Providing routine information and advice to students and staff around support options available including financial assistance (eligibility criteria and application process), accommodation (location options and application process) and OH&S obligations and requirements (support contact information etc.).
  • Assisting with preparation, collation and distribution of reports and promotional material related to RHMT‐funded student support options, including promotional flyers, and appropriate online content.
  • Assisting with monitoring and maintaining databases that track student activity and providing relevant data and information to assist with the completion and maintenance of Student Placement Agreements and RHMT reporting requirements.
  • Organising meetings, functions, workshops and conferences for DRH related activities.
  • Providing administrative support and assistance to the RHMT Research team.

    • To be successful, you'll have:

  • Completion of a diploma level qualification and subsequent relevant work experience (administrative) OR an equivalent combination of relevant experience and/or education/training.
  • Demonstrated experience in a general administration position.
  • Strong ability to use a range of electronic systems.
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