Office Manager and Bookkeeper - Springwood, Queensland

Job summary

We are seeking an Assistant Accountant / Bookkeeper / Office Manager to oversee the day-to-day financial administration and general office operations of the business.

Responsibilities

• Manage accounts payable and receivable, including supplier and subcontractor payments and client invoicing
• Reconcile accounts and transactions in Xero
• Perform bank and credit card reconciliations
• Prepare and lodge PAYG and BAS statements
• Process weekly payroll, including superannuation and leave tracking for a small team
• Liaise with clients, subcontractors, suppliers, and internal staff regarding accounts and finance matters
• Assist Accounts manager with month-end and year-end financial processes
• Monitor and follow up on outstanding debtor accounts
• Support cash flow tracking and assist in financial forecasting

Office Management Responsibilities

• Manage general office supplies, consumables, and stationery
• Coordinate team milestones such as birthdays, work anniversaries, and internal celebrations
• Organise internal meetings and maintain the office filing/database systems
• Develop and implement administrative processes to support smooth day-to-day operations
• Answer and manage incoming calls, messages, and front-desk/reception duties
• Act as the point of contact for mail, deliveries, utilities, maintenance, and miscellaneous office errands

Job description