Recruitment Coordinator - City of Brimbank, Australia - Overnewton Anglican Community College

Description

Appointment of

Recruitment

Recruitment Coordinator

| OVERNEWTON ANGLICAN COMMUNITY COLLEGE

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Contents

1. College Overview 3

2. Child Protection Statement 5

3. Position Overview 6

4. Key Responsibilities 8

5. Key Selection Criteria 8

6. Conditions of Employment 8

7. Application Process 9

Recruitment Coordinator

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College OverviewFounded in 1987, Overnewton Anglican Community College is a co-educational Preparatory to Year 12 College catering for 2,100 students across two campuses, located in Taylors Lakes and Keilor. Overnewton strives to be an inclusive learning community, providing a respectful environment where all students can aspire to excellence in a broad range of curricular and co-curricular programs. We value our Christian foundation, and the importance of parents as active members of our College, working in partnership to prepare our students to be mentally, physically and spiritually ready for life.All staff participate fully in the life of Overnewton, including being supportive of our Christian ethos and contributing to the breadth and depth of our student and staff programs. Joining Overnewton as an employee means being part of a motivated, caring and professional community, innately believing that students are at the centre of all that we do. The College is a nurturing, passionate and inspiring environment where our engaging programs, progressive pedagogy and excellent pastoral structures ensure that every child and young person can feel a sense of connectedness, purpose and pride.

Four schools, two campuses, one collegeThe College is organised into four sub-schools;Each School has its own Head of School and leadership team, and is functionally self-contained. This structure offers the intimacy of a small-school community, whilst being supported by our large campus facilities and resources.

Proudly AnglicanOur Christian foundation informs andstrengthens our contemporary practice andAnglican identity. The College has a Chaplainand every child attends Chapel regularly.Christian festivals are celebrated, Christianvalues are promoted and active faith isencouraged. Religious Studies is taught fromPreparatory to Year 11. We are an open andsafe place for children and staff of all faiths,and no faith, and welcome their contributionto our spiritual life.

Strong academic outcomesWe provide a wide range of VCE subject choices, including the Vocational Major, as well as excellent student support services. We are proud of our open enrolment policy, welcoming students from a wide variety of backgrounds and knowing that every student is an individual, with their own learning needs. We strive for outstanding outcomes for every student and our consistently strong VCE and NAPLAN results are evidence of the strength of our programs to promote personal excellence for all.

Recruitment Coordinator

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Parental involvementRecognising that education is a partnership, the College seekshigh parental engagement and each family currentlycontributes 12 hours of service to the College per term. Thereare many parent working groups helping in areas such ascatering, canteens and the annual fair. There are also regularworking bees at each campus. The parental involvement is akey to the success of a student's experience in the College.Students attend the College knowing they have the completesupport and commitment of their parents behind them.

Our MissionOvernewton Anglican Community College strives to be an inclusive learning community with a strong Christian foundation. We value a respectful environment where students, staff and families, working together aspire to excellence. Broad educational opportunities prepare students to serve as empowered, thoughtful, communityminded citizens.

Our Values

Our Christian Foundation binds and informs our values. All members of the community are encouraged to grow spiritually and explore their faith. Our College values are;

1. Community

We are proud to belong to the Overnewton community, doing our best to contribute positively, within and beyond it. The Overnewton community includes students, staff and families, both past and present. The educational and ethical standards that are promoted have a profound effect on the wider community.

2. Respect

We respect ourselves, our environment and the people who are part of our past and our present. We acknowledge the right of everyone to equality of opportunity and forgiveness for mistakes.

We are lifelong learners, helping each other in our journey towards greater knowledge, understanding and wisdom.

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Child Protection Statement

Overnewton College has a zero tolerance for child abuse and is committed to providing child safety, children's wellbeing and protecting children from abuse.

Ministerial order 870 requires Overnewton College to implement child safety standards and to accommodate and take the needs of all children (including but not limited to, Aboriginal and Torres Strait Islander children, children from culturally and linguistically diverse backgrounds, children with disabilities and children who are vulnerable) into account when creating a child safe environment.

All staff must comply with Overnewton College's Child Safe policies and related policies and procedures and taking all reasonable steps to promote the safety of children.

Recruitment Coordinator

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Position Overview

Position Title Recruitment Coordinator

Campus: Yirramboi and Canowindra Campuses

Reports to: Director of Human Resources

Time Fraction: 1.0

Position Summary

With excellent interpersonal skills and a passion for attracting and on-boarding high-quality candidates, the Recruitment Coordinator is responsible for the coordination and filling of all College vacancies.

This new role seeks to evolve our recruitment practices, with a particular focus on strengthening our advertising strategies, fostering mutually-beneficial relationships with external stakeholders and bringing even greater efficiencies and applicant care to our processes.

Leveraging the College's positive team culture and competitive working conditions, the incumbent will importantly be innovative and proactive in the implementation of attraction and engagement strategies and sourcing candidate pools, whilst maintaining compliance to the College branding standards and policies.

Of the up most importance, this role is responsible for providing candidate support and advocacy for stakeholders, including hiring managers throughout the recruitment journey. Candidate care and a thorough understanding of key selection criteria to best match candidates to positions is critical for the incumbent to achieve quality longterm hires.

Position Relationships
• Director of Human Resources
• Deputy Principal/Head of Yirramboi Campus
• Deputy Principal/Head of Canowindra Campus
• College Leadership Team, including the Heads of Junior School, Middle School, Year 9 and Senior School
• Deputy Heads of Junior School, Middle School, Year 9 and Senior School and other key leaders across the

campus
• Academic and Administrative Staff
• External recruitment agencies

Reporting Relationship
• The Recruitment Coordinator reports directly to the Director of Human Resources.

Key ResponsibilitiesThe Recruitment Coordinator is responsible for:

Advertising and recruitment campaign
• Proactively support and strategically partner with hiring managers in the College by providing expert

support in the analysis, design, development and implementation of recruitment campaigns and programs.

• Represent the College at relevant job fairs, community activities and other employment-related events.
• Develop and coordinate a new Overnewton Careers Fair to showcase the College as an employer of

choice.
• Serve as a point of contact for the provision of consultative recruitment services and external recruitment

regular communications.

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sourcing suitable and qualified candidates for vacancies.
• Support our hiring managers by conducting customised screening and initial contact with applicants to

ascertain applications suitability of qualifications and interest level in roles.
• Refer appropriate candidates to hiring managers.

Candidate Care
• Represent and promote the College to potential applicants by providing information, responding to

questions and collecting applicant data.
• Assist with the induction and off and onboarding processes of new and leaving staff members.

Interview Management
• Coordinate all recruitment panels and interviews.
• Support hiring managers with the setup of interviews including coordination of candidate lists, interview

questions and room set.
• Greet candidates and support as an active participant on interview panels, as required.

Administration and data management
• Handle a wide range of advanced administrative duties, including having a thorough knowledge of

electronic recruitment platforms for the publication of advertising and professional profiling websites.
• Support with writing and formatting position descriptions.
• Maintain an updated database of position descriptions.
• Support with updating organisational charts for the College.
• Seek to automate the recruitment requisition and approval process.
• Coordinate the recording and maintenance of employee job profile data, with the creation of employment

contracts and letters of change include annual staff movement and load letters.
• Maintain an up-to-date register, including status and renewal dates, of all staff who hold certification with

the Victorian Institute of Teachers, and update the VIT online database as required.
• Develop and maintain a general familiarity with immigration re-certification process, compliance

requirements, and respond to queries related to immigration and certification.
• Maintain weekly recruitment status report.
• Prepare recruitment data for monthly operational, Board reports and staff newsletters.
• By participating in regular College recruitment forums, works with the Director of Human Resources and

relevant stakeholders to forward plan recruitment needs including, for leave coverage, other long terms absences, future timetable needs and resignations.

• Track resignations and long-term planned absence data.
• Maintain staff movement information to support Campus Personal Assistants to manage movement

within their respective schools.

Process development and continuous improvement
• Map the recruitment process and onboarding processes including employee data management to

understand touch points for collaboration with the Director of Human Resources to streamline process.
• Work with the Director of Human Resources and relevant stakeholders to participate in the development

of recruitment policies, processes and procedures by assisting with identifying issues that impede positive candidate attraction and retention.

• Support in the coordination of exit interviews.

Professional Development
• Keep abreast of electronic platforms and other recruitment techniques and can quantify effectiveness

within the market and in the context of college campaigns.
• Partner with the Director of Human Resources to develop and maintain comprehensive knowledge of

recruitment, employment, compensation, benefits pay administration and other related organisational policies, practices and procedures and regulations.

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Key Selection Criteria

• Comprehensive search, selection, and recruitment experience with a thorough understanding of how to apply a recruitment cycle in a P to 12 setting.

• Passion and proven ability to forward plan and engage proactively collaborating with stakeholders to develop attraction strategies and plan recruitment needs.

• An accomplished communicator both written and verbal with care for keeping key stakeholders consistently up to date.

• Exceptional listening skills with an aptitude for finding out the important details, including managing expectations of hiring managers and candidates, to ensure the best suitability of candidates for positions.

• Rigorous time management skills and high capacity to continuously reprioritise with resilience as circumstances change.

• Consultative and caring attitude towards stakeholders, coupled with assertiveness and eagerness to do what it takes to deliver against recruitment and other College goals.

• Advanced computer literacy skills including proficiency in the use of the Microsoft 365 Suite particularly excel, word with the proven experience of using technology to create everyday efficiencies.

• Willingness to take on administrative and reasonably requested tasks at all levels to support to the Human Resources function and College operations.

• Understanding of Equal Opportunity, supporting equity and fairness; Occupational Health and Safety, supporting a safe workplace, Conflict of Interest, supporting staff student and staff, candidate relationships and other legal frameworks for adherence to compliance in recruitment and to enhance opportunities for diversity and inclusion across the College's workforce profile.

• Operate at the highest standard as an Overnewton Anglican Community College brand ambassador, delivering an effective service ensuring adherence to privacy confidentiality and compliance requirements.

Relevant Skills, Knowledge andExperiences

• Experience and specialist expertise in recruitment and candidate management, or experience in a related field.

Conditions of Employment

• All education support staff will have a current Working with Children's Card (Employee).

• It is expected that all staff will support the Christian ethos of the College.

• Overnewton College is an equal opportunity employer and enforces nondiscrimination and safe working policies. All staff must be aware of and able to work within Occupational Health and Safety and Equal Employment Opportunity Legislation. The College's campuses are smoke free.

• Travel across the Yirramboi and Canowindra campus may be required.

• There may be a requirement to work additional hours from time to time.

• There may be peak periods of work during which taking of leave may be restricted.

Recruitment Coordinator

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Application and Selection ProcessWritten applications are via SEEK and should include:

• A brief cover letter of no more than one page;

• A CV, of no more than 5 pages, documenting all qualifications plus key responsibilities and achievements in previous roles;

• A candidate statement, of no more than 2 pages, which summarises your educational philosophy and experience relevant to the key responsibilities of the role;

• The contact details of two referees, one of whom should be your current line manager.

Note that referees will not be contacted without your prior consent.

Selection Process

A preliminary short list of applicants will be prepared, and first round interviews conducted by a panel. Final appointments are made by the Principal or delegate.

Details of employment conditions can be discussed with the Principal or delegate at final interview.

Applications will be processed upon receipt.

Closing date for applications: 13 May 2024