INTERN - Digitization (BB-508A5)
Found in: Neuvoo AU
Description:Org. Setting and Reporting
The internship is centered on assisting Executive Office of the Secretary-General at The International Seabed Authority's (ISA) in completing a 12 week digitization project. The project will involve appraising, selecting, describing, and archiving official records.
The minimum period for this position is for two months with an opportunity for extension pending on the needs of the department.
In their cover note, interested candidates should indicate their availability (please specify to/from dates):
• Winter/Spring (January - April)
• Summer (May - August)
• Fall (September - December)
The internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of the Unit Chief. The following responsibilities can be adapted, as appropriate, to fit each intern.
This opportunity is designed for an intern to work with experienced information professionals.
Duties may include, but are not limited to:
1.Scanning and digitization - preparing records for digitization; separating a variety of records, preparing paper documents for digitization, removing staples, binding, and removing paperclips.
2.Attention to detail – to ensure that documents are correctly typed and scanned and are properly filed and maintained with reference to established retention policy.
3.File uploading – performing quality control to ensure documents are scanned (OCR enabled) correctly with clear images and entered into our internal database.
4.Time management – work with individuals from various offices on a variety of tasks and ensuring efficient scanning and uploading.
5.Typing and word processing – fast and accurate typing is vital.
6.Document security and confidentiality – to follow best practices for document and file security for both paper and digital documents.
7.An average minimum of 1.5 boxes per day of document preparation will need to be maintained.
8.An average error rate of only 2% will be accepted.
9.Must be able to lift boxes between 35-40lbs consistently.
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
-Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients' needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
All Interested Candidates Must
•Be computer literate in standard software applications;
•Have a keen interest in the work of the Authority and/or the United Nations and a personal commitment to the ideals of the Charter;
•Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
To qualify for an internship with the International Seabed Authority Internship Programme, the following conditions must be met:
1. Applicants must:
(a) be enrolled in a graduate school programme in journalism, communication, media studies, filmmaking, international relations or related field (second university degree or equivalent, or higher); or
(b) be enrolled in the final academic year of a first university degree programme in journalism, communication, media studies, filmmaking, international relations or related field (minimum Bachelor's level or equivalent); or
(c) have graduated with a university degree in journalism, communication, media studies, filmmaking, international relations or related field (as defined in (a) or (b) above) and, if selected, must commence the internship within a one year period of graduation.
2. Be computer literate in standard word processing and spreadsheets software applications such as Microsoft Word and Excel or similar.
3. Have a demonstrated keen interest in the work of the International Seabed Authority and/or the United Nations and have a personal commitment to the ideals of the Charter; and
4. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Applicants to the UN Internship Programme are not required to have professional work
experience. Is your field of study closely related to the type of internship you are applying for?
English or French are the working languages of ISA. For the internship advertised, fluency in English is required. Knowledge of another UN official language is an advantage.Assessment
Potential candidates will be contacted by hiring manager directly for further consideration.Special Notice
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include:
-Title of degree you are currently pursuing
-Graduation Date (when will you be graduating from the programme)
-List the IT skills and programmes that you are proficient in
-List your top three areas of interest/department preferences
-Explain why you are the best candidate for that specific department
-Explain your interest in the ISA Internship Programme
In your Personal History Profile, be sure to include all past work experiences, IT skills, and three references.
Due to a high volume of applications received, ONLY successful candidates will be contacted.
Remote Internships (COVID-19).
English: In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
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