Executive Project Officer (VPSG4) (BB-F6277)
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The Department of Jobs, Precincts and Regions (DJPR) was established to ensure Victoria's strong economic performance by growing industries and regions. Here at DJPR, we're making sure Victoria's economy benefits all Victorians by creating more jobs for more people, building thriving places and regions and nurturing inclusive communities.
Our work supports a range of diverse portfolios and operates across metropolitan, regional and international offices. We also oversee various public entities, including public corporations, regulatory authorities and specialist boards.
The Department strongly encourages applications from Aboriginal and Torres Strait Islander people and offers reasonable adjustments for applicants with disabilities.
Our values are accountability, integrity and respect, and underpin everything we do.
Executive Project Officer
$87,640 - $99,438 (Plus Superannuation) Ongoing Usual hours of work: Full Time (flexibility may be available) Usual work location: Attwood (flexibility may be available)
This is a prioritised position for people with disability in accordance with the Special Measures provision of the Equal Opportunity Act 2010 (Vic). People with disability are strongly encouraged to apply and will be given priority consideration for this role.
The position of Executive Project Officer forms a part of the Animal Welfare Victoria Branch in the Agriculture Victoria Group. Agriculture Victoria works with industry and community stakeholders to support the agriculture, food and fibre sector to become more globally competitive, innovative and resilient. The Animal Welfare Victoria and Agriculture Regulatory Policy Branch brings together agriculture and animal welfare policy and regulatory functions across the Agriculture portfolio.
The Executive Project Officer supports the office of the Director, Agriculture Regulatory Assurance, in Animal Welfare Victoria, and makes a key contribution to the management of that office and associated work areas. The Executive Project Officer will interact with internal and external stakeholders, obtaining support and cooperation to finalise important matters in an efficient and effective manner.
Key priorities for the role include administrative services to support internal meetings and external stakeholder events attended by the Director. Other tasks include email and diary management, tracking correspondence, arranging flight bookings, accommodation, conference registrations, processing invoices, credit card reconciliations and coordination of information, manage recruitment and a broad range of business approvals, researching issues and following up matters on behalf of the Director and other branch staff as required.
The Executive Project Officer is responsible for ensuring the delivery of the administrative support functions within the office is to a consistently high standard. This includes exercising good judgement in preparing responses to enquiries received by the Director and participating in business improvement project activities.
The successful applicant will work effectively as a member of a team, enjoy flexible working arrangements and undertake a wide variety of work across the branch.
The key accountabilities of the role include:
Provide professional and confidential, executive and administrative support to the Director, Agriculture Regulatory Assurance and ensure the smooth operation of the unit's administrative systems. Coordinate workflow relating to various proposals, recommendations and intra and inter departmental processes and reporting to ensure high standards of office administration and deliverables while maintaining a collaborative team culture. Ensure the smooth running of the unit by preparing and following up routine corporate requests including but not limited to recruitment and on-boarding, IT, procurement and finance. Ensure that reliable office management systems (eg information and record systems) are in place, and identify and respond to opportunities to improve office-based systems and processes, so that appropriate follow-up action is taken for all enquiries and requests for information coming into and leaving the unit. Coordinate and provide administrative support for both regular and ad hoc meetings on behalf of the Director on a range of matters including to address organisational development, business planning, performance and finance reporting and emerging issues.
For a confidential discussion, please call Erika Vally on 0436 636 659.
Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department.
For further information on the position, please refer to the attached position description.
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