Executive Assistant - Warragul, Victoria

Job summary

We are seeking an experienced Executive Assistant to provide high-level administrative support to our Executive Director of Clinical Operations, Chief Medical Officer, and Deputy Directors of Clinical Operations. The successful candidate will have advanced computer literacy, particularly in Microsoft 365 and Adobe Acrobat, and be able to confidently engage with executive management.

Responsibilities

• Manage multiple diaries, coordinate meetings, prepare agendas and minutes, and assist with a range of administrative tasks that support the smooth operation of the Clinical Directorate.
• Be the conduit for ensuring day-to-day functions run efficiently and professionally.

Qualifications

• Previous experience in an executive and administration support role.
• Capacity to work with little supervision.
• Experience in juggling multiple priorities and deadlines.
• Experience in working with more than one manager.
• Experience providing support in a senior management environment.
• Demonstrated experience in acting with discretion and maintaining confidentiality
• Minute taking

Job description