Project Coordinator - New South Wales - 309 Flsmidth Pty. Ltd.

    309 Flsmidth Pty. Ltd.
    309 Flsmidth Pty. Ltd. New South Wales

    1 day ago

    Description

    The Project Coordinator – Site Services provides high-quality administrative and coordination support to the Site Services team.
    This role ensures efficient day-to-day operations, accurate invoicing, compliance with client and site requirements, and effective coordination of service activities.
    The position plays a key role in supporting branch efficiency, profitability, and customer satisfaction.
    This is a fixed-term replacement role to cover maternity leave commencing May ****.
    Key Responsibilities Provide comprehensive administrative support to the Site Services team Coordinate and administer site service activities, ensuring accuracy and timeliness Prepare quotes and manage invoicing for site service jobs via the ERP system Complete data entry for daily service-related activities Open and close service job numbers and maintain accurate job records Raise purchase requisitions to support service activities Schedule and coordinate meetings, diaries, flights, and accommodation for service personnel Maintain electronic and paper filing systems, including document editing, proofing, formatting, and archiving Manage contract administration and support regulatory and site clearance requirements Ensure all medical, training, and induction documentation is current and uploaded to client induction portals Monitor and maintain compliance for site service personnel across multiple client sites Provide general office and secretarial support as required Promote and support a strong culture of personal and team safety What You Bring Experience using site induction and compliance portals such as GWOS, Damstra, Pegasus, and Onsite Strong organisational skills with the ability to prioritise and manage multiple tasks Excellent written, verbal, and interpersonal communication skills High attention to detail with strong problem-solving capability Demonstrated customer service focus when working with clients, contractors, and internal teams Ability to work autonomously while contributing effectively within a fast-paced team environment Strong time management skills and a proactive approach to work What we offer: Competitive remuneration package.
    Work from home options available.
    Flexible start and finish times.
    Job security in a volatile market – FLSmidth has 140 years of successful operation within a global environment.
    Development and training within a respected global OEM company.
    Access to salary packaging options to allow you to maximise your after-tax income.
    Employee Assistance Program for employees and immediate family.
    Purchased annual leave options.
    Involvement with community and charity initiatives.
    As an equal opportunity employer, FLSmidth embraces diversity and equality by promoting an environment of inclusion.
    We encourage applicants of all backgrounds and perspectives to apply - the more diverse our employees are, the stronger our team is.
    Kindly note that we will be reviewing applications and conducting interviews on an ongoing basis so please apply as soon as possible.
    Candidates will be contacted by email.
    No recruiters and unsolicited agency referrals please.

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