Legal Secretary - Perth - Clifford Chance

Description

Company Description

Who we are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm's global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That's why we're so proud of our inclusive, friendly, and team-based approach to work.

You'll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they've reached out to us, we provide a world-class service every step of the way. And that's possible thanks to the entrepreneurial spirit and conscientious approach to work that you'll find across all of our teams.

Whichever area of the business you join, you'll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

Job Description

The Role 

This position is responsible for providing proactive practice and administrative support to the Firm's lawyers, primarily in relation to billable client work. The role ensures that clients are serviced professionally and in accordance with the Firm's policies and procedures. 

The Practice Support Coordinator will be part of client matter teams, supporting all matter-related processes from inception through project completion, billing, and collection.  

You'll also contribute to the broader office environment, supporting Front of House and collaborating with colleagues to ensure our operations run seamlessly. This is a varied role with plenty of opportunity to learn, grow, and make a meaningful impact across the firm. 

Key Responsibilities: 

Matter and Practice Support 

• Proactively prepare and manage billing, ensuring accuracy and timeliness 

• Assist with matter budgets and financial tracking 

• Run conflict checks and open new matters 

• Prepare engagement letters 

• Coordinate and track matter deadlines, including court filings and submissions 

• Maintain team calendars (hearings, deadlines, leave, events) 

• Support the collation and submission of legal directory submissions (e.g., Chambers, Legal 500) 

• Assist with team knowledge resources (precedents, templates, know‑how) 

Administrative and Document Support 

• Process expense claims 

• Manage travel arrangements 

• Provide diary management support 

• Format short documents (letters, pitches) 

• Convert and merge PDFs 

• Run document comparisons 

• Printing, scanning, and bundling 

• Update CVs 

• Assist with matter file management in iManage, including maintaining structure and saving correspondence 

Office and Team Support 

• Support Front of House during peak periods or absences 

• Assist with coordination of office‑wide activities and events 

• Contribute to smooth daily operations and a high standard of client service across all touchpoints

Qualifications

Your Experience 

• 3-5 years' relevant experience in a law firm or professional services environment 

• Prior experience supporting a finance or transactional practice is preferred 

• Ability to thrive in a high-performing environment 

• Intermediate to advanced Microsoft Office skills 

• Strong organisational skills and attention to detail 

• Proactive, mature, and collaborative approach to managing work and relationships across teams 

• Respectful of colleagues and committed to working in an inclusive team environment 

• Effective at working both independently and as part of a team 

• Demonstrated ability to innovate and streamline processes

Additional Information

Equal opportunities statement

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.  This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. 

Find out more about our inclusive culture here.

Before we jump into the responsibilities of the role. No matter what you come in knowing, you'll be learning new things all the time and the Clifford Chance team will be there to support your growth.

Please consider applying even if you don't meet 100% of what's outlined

Key Responsibilities
• Managing billing
• Supporting matter processes
• Providing administrative support
Key Strengths
• Organisational skills
• Microsoft Office skills
• Collaborative approach
• Experience in law firm
• Finance practice support
• Process innovation
A Final Note: This is a role with Clifford Chance not with Hatch.